Public Comment Guidelines
The board values public comment on educational issues and recognizes the importance of involving school community members in its meetings. Public comment forms are available at each regular school board meeting.
Due to COVID-19, Union Gap School District Board Meetings will be held virtually until further notice. Beginning with the October 20, 2020 Regular Board Meeting public comment will be reinstated. To request to address the board during the public comment portion of the meeting, please complete the electronic public comment request form at the link below at least 24 hours prior to the board meeting.
To permit fair and orderly expression of such comment, the board normally provides a period during each regular meeting after the board has adopted the agenda and during the time established on the agenda, when students, residents and employees of the district, and parents or guardians of students currently enrolled in the district, may make comments on non-agenda issues. With the consent of the board, the board president may determine that public comment on some agenda items will be taken later in the meeting.
The board also invites students, residents and employees of the district, and parents or guardians of students currently enrolled in the district, during each regular meeting, after the board has adopted the agenda and during the time established on the agenda to make comments on agenda items. With the consent of the board, the board president may determine that public comment on some agenda items will be taken later in the meeting. Any representative of a firm eligible to bid on materials or services solicited by the board also may express opinions related to those purchases.
Those patrons who meet the required criteria and wish to be heard by the board must complete all areas on page three of the attached form and provide in person the completed form to the superintendent or designee at the meeting and prior to the public comment time established on the agenda. The president normally will call on speakers at the time established in the agenda, and in the order forms are received.
When recognized, patrons proceed to the front of the room so their comments can be heard by the board members. Remarks are limited to five (5) minutes. Organizations should choose one (1) representative to speak on their behalf. Organizations’ representatives will limit themselves to ten (10) minutes.
Public comments are an opportunity for the board of directors to listen to district patrons. The board does not respond to comments or attempt to answer questions during the public comment time. Please check the response box on page three of the attached form if you would like a follow-up response.
The board values and welcomes civil, respectful statements and clear, concise communications that inform its deliberations, mission and vision. Negative assertions about an individual's character or motives do not serve this end. During public comments, speakers should refrain from repetitious, profane, or irrelevant comments. The board as a whole shall determine the appropriateness of comments.
Process to have your name/topic placed on a school board meeting agenda: Contact the Superintendent (Board Secretary), at least eight (8) days in advance of the next regular school board meeting, in order to be properly placed on the school board agenda. Board policies: 1330, 1400, 1400P, 1410, 1420, 2020P, 2020F2, 3141, 3241, 3241P, 4220, 4220F2. It is imperative that you have followed the “chain of command” as addressed in the Patron Complaint Procedure packet, which is available from the Principals and/or Superintendent, prior to being placed on the school board meeting agenda.
Individuals with disabilities who may need a modification to participate in a meeting should contact the superintendent’s office no later than three (3) working days before a regular meeting and as soon as possible in advance of a special meeting so arrangements for modifications can be made.
Board meetings are generally held the fourth Tuesday of each month at 6:30 p.m. in the school library – 3201 South 4thStreet, Union Gap, WA 98903.
Each regular board meeting agenda is posted on the district web site at least three days prior to the regular board meeting; the agenda and minutes for each past meeting are also on the website.
In addition to speaking at a board meeting, you may contact the board by:
Union Gap Public School
Board of Directors
3201 South 4th Street
Union Gap, WA 98903
Board Secretary (Superintendent)
509-248-3966; Extension 305
District website: http://www.uniongapschool.org